Myrtle Beach, SC – September 17-19th, 2025
Liaison Roles
We will meet on Tuesday September 16th at 5:15PM in the hotel near the registration table of the PDC for a 30-minute Liaison Orientation to go over the schedules and to address any other concerns. We will also go over the liaison roles and responsibilities, so it is very important that all liaisons attend this meeting. Note: We have gone electronic! Gone are the days of entering surveys into the computer post session!
*Liaisons who do not fulfill these duties may not be permitted to serve as liaisons again*
Primary Liaison (Session Moderator)
Prior to Session…
- 30 minutes prior to session, pick up Session Folder*
- Confirm the arrival of your speaker,
- Welcome them to the conference,
- Ensure their registration,
- Confirm the room(s) and times they will be speaking,
- Confirm bio with speaker,
- Post QR Code Posters in the room,
At the Session…
- Inform participants that session feedback will be collected electronically via the QR code posted in the room (and available on the poster in the hallway by registration). Demonstrate how to scan the QR code on a phone and offer help for those that need it. Let participants know that an extra device will be available at the registration table for those that do not have a cell phone.
- Call session to order,
- Introduce the session and speaker using the Session Moderator Script,
- At the end of the session(s), remind participants to complete the online feedback survey for today’s session via the QR code,
- At the end of the session(s), thank the speaker and present the speaker gift.
- Remove QR code posters from the room once all attendees have dismissed.
Region VI PDC Liaison Roles
* The Session Folder will contain a list of sessions and Liaison assignments, the Session Moderator Script, speaker biography, QR code posters and speaker gift.
Assistant Liaison
Prior to Session…
- Meet up with Primary Liaison to go over the details of the session,
- Ensure that the speaker gift for the session you are assigned is in the packet (see Primary Liaison),
- Ensure that Audio-Visual (A/V) requirements are those scheduled to be provided,
- Ensure that AV equipment is working properly INCLUDING THE MICROPHONES (report problems to me or any PDC staff member at the registration desk).
At the Session…
- Assist the speaker with getting A/V loaded and ready,
- Ensure audience is reminded, as applicable, of online feedback survey via the posted QR code,
- All other duties as required…
One significant contribution you need to make prior to the PDC is providing contact information for potential exhibitors and sponsors. Therefore, please respond to this request by forwarding the name, address, phone number, and email address for 2 potential sponsors and 2 potential exhibitors. These companies can be clients, consultants, suppliers, etc. that you may currently use to conduct your work. Please forward this information to my attention prior to the PDC. The benefit to this approach, is that companies are not being cold called by our Exhibitor Chairperson. Since they are receiving the information from a trusted business partner they may be more likely to consider participation. A prospectus will soon be prepared that identifies the associated costs and steps for registration. Companies may register even before being contacted!